News & Info

Tournament Policies & Terms of Participation

Effective Date: Immediately 08/30/2025

By registering for and participating in any Sandlot City event, all teams, coaches, players, parents, and spectators agree to abide by the following policies.

Registration & Payment Policy

Team registration is accepted on a first-paid, first-confirmed basis.

A team's spot is not guaranteed until payment has been received.

Full payment must be received by the published payment deadline.

Teams that have not paid by the deadline may be removed from the event without notice.

Returned checks are subject to a $35 administrative fee.

Credit card and third-party payment processing fees are non-refundable.

Team Cancellation Policy

If a team withdraws from an event, refunds will be issued as follows:

  • 30 or more days before the event: 100% refund of the entry fee.
  • 15-29 days before the event: 75% refund or 100% event credit.
  • 8-14 days before the event: 50% refund or 100% event credit.
  • 7 days or less before the event: No refund.

Event credits are valid for one year from the original event date and may only be used for future Sandlot City events.

Weather & Rain-Out Policy

Sandlot City will make every reasonable effort to complete all scheduled games.

Tournament officials may modify game lengths, schedules, pool play, bracket formats, field assignments, or start times to complete an event safely.

If weather or other circumstances beyond Sandlot City's control prevent the completion of an event, refunds or credits will be issued as follows:

  • 0 games played: 75% refund or 100% event credit.
  • 1 game played: 50% refund or 75% event credit.
  • 2 or more games played: Tournament is considered fulfilled. No refund or credit will be issued.

The number of games played is determined by the individual team's completed games.

All weather decisions made by Tournament Management are final.

Refund Processing

Approved refunds will be processed within 7-10 business days after the tournament has officially concluded.

Refund processing begins only after the event has been fully reconciled.

Refunds will be issued to the original payment method whenever possible.

Any third-party payment processing fees that are not refunded to Sandlot City by the payment processor are non-refundable.

Roster Policy

All teams must submit a complete roster before their first scheduled game.

Players may only participate on one roster within the same age division unless otherwise approved by Tournament Management.

Sandlot City reserves the right to verify player eligibility at any time.

Use of an ineligible player may result in forfeiture, player removal, or team disqualification.

Equipment Policy - Wood Bats

13U and 14U boys divisions are WOOD BATS ONLY.

All wood bats must be single-piece construction and meet official baseball standards.

Players using non-compliant bats will be required to switch equipment immediately.

Repeated violations may result in player removal from the game or tournament.

Insurance Requirements

All participating teams must provide proof of current team liability insurance before their first game.

Teams failing to provide proof of insurance may not be permitted to participate.

No Insurance. No Play.

Team Check-In

All required documents must be completed prior to the team's first scheduled game, including:

  • Team roster
  • Proof of insurance
  • Any required waivers

Failure to complete check-in may result in removal from the tournament schedule.

Sportsmanship Policy

Sandlot City promotes a positive, competitive environment.

The following conduct will not be tolerated:

  • Fighting
  • Threatening behavior
  • Abusive language
  • Harassment
  • Disrespect toward umpires, tournament staff, volunteers, players, or spectators
  • Unsportsmanlike conduct

Tournament Management reserves the right to remove any individual or team from the event without refund.

Coach Conduct

Coaches are responsible for the conduct of their players, parents, and spectators.

Only rostered coaches are permitted inside the dugout or designated team areas.

Any coach ejected from a game must leave the playing facility immediately.

Failure to comply may result in forfeiture, suspension, or removal from the tournament.

Spectator Conduct

Spectators are expected to conduct themselves respectfully.

The following may result in removal from the facility:

  • Harassing officials
  • Harassing players
  • Profanity
  • Fighting
  • Disruptive behavior
  • Entering restricted playing areas

Tournament staff reserves the right to remove any spectator at its sole discretion.

Facility Rules

  • No alcohol is permitted on tournament grounds.
  • No illegal drugs are permitted.
  • No weapons are permitted except as authorized by law.
  • Pets must remain on a leash at all times and owners are responsible for cleaning up after them.
  • Teams are responsible for keeping dugouts clean.
  • Please dispose of all trash in designated containers.
  • Any person causing damage to tournament facilities may be held financially responsible.

Schedule Changes

Sandlot City reserves the right to:

  • Change game times
  • Change field assignments
  • Adjust brackets
  • Modify game lengths
  • Combine divisions when necessary
  • Alter tournament formats due to weather, field conditions, or other unforeseen circumstances

Every reasonable effort will be made to notify teams of any changes.

Photography & Media Release

By participating in any Sandlot City event, all participants grant Sandlot City permission to photograph, film, and use images, names, likenesses, and video recordings for promotional, marketing, social media, website, and advertising purposes without compensation.

Personal Property

Sandlot City is not responsible for lost, stolen, or damaged personal property.

Participants are responsible for securing their own equipment and belongings.

Assumption of Risk

Participation in athletic activities involves inherent risks of injury.

By participating, all players, coaches, parents, and spectators voluntarily assume all risks associated with attendance and participation.

Limitation of Liability

Sandlot City, its owners, directors, employees, volunteers, sponsors, officials, and affiliates shall not be liable for injuries, accidents, illnesses, property damage, theft, travel expenses, lodging expenses, lost profits, or other damages arising from participation in any event, except where liability cannot be disclaimed under applicable law.

Force Majeure

Sandlot City shall not be responsible for delays, interruptions, or cancellations resulting from circumstances beyond its reasonable control, including but not limited to severe weather, natural disasters, facility closures, public emergencies, acts of government, utility failures, or other unforeseen events.

Privacy Policy

Information collected during registration is used solely for tournament administration, communication, scheduling, and related business purposes.

Sandlot City does not sell personal information to third parties.

Acceptance of Policies

By registering for or participating in any Sandlot City event, each team, coach, player, parent, and spectator acknowledges that they have read, understood, and agree to abide by these Tournament Policies and Terms of Participation.

Final Authority

Sandlot City Tournament Management reserves the right to interpret, enforce, amend, or modify these policies at any time.

All tournament rulings, eligibility decisions, scheduling decisions, disciplinary actions, weather determinations, and operational decisions made by Tournament Management are final.